Destination Wedding Checklist / Blog

Planning a destination wedding is an adventure, blending the excitement of travel with the romance of a wedding getaway.

However, organizing such an event involves more than just picking a dream location—it requires strategic timing, careful preparation, and thorough coordination to ensure everything flows seamlessly, especially when guests are traveling long distances.

This comprehensive destination wedding timeline will guide you step-by-step, from the moment you choose your location up until the final week before your wedding day.

Starting at 12-18 months out, it helps you tackle every important detail, from sending save-the-dates to organizing transportation for guests and packing essentials.

Whether you're envisioning a beach ceremony, a mountainside celebration, or a historic city wedding, this guide will keep you organized, relieve stress, and ensure no task is overlooked.

Follow these key milestones to create an unforgettable experience that will make your destination wedding feel like a dream come true, not just for you, but for your guests as well.

12-18 Months to Go

Choose your dream destination and research local regulations.
Decide on a wedding budget and start a savings plan.
Create a guest list, considering who can realistically travel.
Hire a wedding planner experienced in destination weddings.
Research and book your venue; check for group rates.
Reserve a block of rooms for guests at nearby hotels.
Discuss and book travel accommodations if necessary.
Start researching local vendors (photographer, florist, etc.)

12 Months to Go

Confirm your wedding date with all key vendors.
Send out “Save the Date” invitations to guests.
Begin your wedding website for travel, schedule, and RSVP info.
Research travel documents needed (passports, visas, vaccinations).
Begin planning a wedding weekend itinerary for guests.
Look into travel insurance policies for your wedding trip.
Book transportation for guests between venues if needed.

8-10 Months to Go

Finalize your guest list based on RSVPs.
Book flights or accommodations for yourselves.
Send guests travel and accommodation tips for the destination.
Start dress shopping and schedule fittings.
Select attire for the bridal party; share travel info with them.
Arrange for your marriage license application process if abroad.
Confirm any required permits for events or photography.

6-8 Months to Go

Plan activities or excursions for guests during their stay.
Finalize your wedding decor and color palette.
Book a makeup and hair trial if possible.
Order wedding favors that suit the destination theme.
Confirm details with the officiant and discuss the ceremony.

4-6 Months to Go

Send out formal invitations with RSVP deadline reminders.
Finalize wedding day timeline with all vendors.
Arrange guest transportation to and from the airport.
Order wedding stationery (programs, menus, place cards).
Double-check travel documents and ensure no expiration issues.

3 Months to Go

Confirm final guest count with your venue.
Plan welcome bags with local treats or wedding details.
Make dinner reservations for any group meals.
Touch base with all vendors to confirm logistics.
Finalize and print wedding vows, readings, or speeches.

2-4 Weeks to Go

Pack your bags with all wedding attire and accessories.
Create a wedding day emergency kit (stain remover, band-aids, etc.).
Confirm hair and makeup appointments with your stylists.
Prepare tips or final payments for your vendors.
Send out a final reminder email with itinerary to all guests.

1 Week to Go

Double-check all travel arrangements.
Arrange for pet or home care if you’re leaving for a honeymoon.
Pack your honeymoon essentials separately.
Confirm details with the venue, including setup times.
Relax and get excited. You're getting married and you're totally prepared.

Destination Wedding Checklist